PENKRIDGE PHOENIX CLUB

MINUTES OF ANNUAL GENERAL MEETING

HELD ON THURSDAY 13th OCTOBER 2022

AT THE PEACE MEMORIAL HALL, PENKRIDGE

Present:

The meeting was attended by 66 members.

Apologies:

Apologies were received from Mary and Ivan Owen, Val Corbett, Mo Callagher, Trish and Stan Hewitt.

Minutes of Annual General Meeting 2021 were read by the Secretary and it was proposed by Diane Causer, seconded by Geoff Lester that these be accepted as a true record. AGREED

Matters Arising:

There were no matters arising from the Minutes.

Chair’s Report:

The Chair welcomed all present and told the meeting that she felt the past year had been a successful one, due to the work of the Committee who had endeavoured to make sure they tried to arrange as many events as possible to suit everyone and she felt sure that members would agree with this. At this point she asked all present to join with her in a round of applause to show their appreciation of the work done by all members of the committee. 

The Chair also thanked Pam, Gwen and Margaret who organised the raffles and welcomed members at the door as they arrived for Coffee Mornings.

Thanks were also expressed to Mr & Mrs Goodbody for organising the Coffee Rota and to all members who served on that rota. As most of the members were aware, Linda Savage had resigned after 25 years as secretary (to quote Mrs. Jackson – “after I expressly told her not to, but she unfortunately ignored me”) As a mark of appreciation, the Chairman later presented Linda with a bouquet of flowers.

The Chair informed the meeting that a new member, Anna Evans, had volunteered to take over as Secretary and Vee was sure she would do a good job.

The Chair closed by saying that the Committee had been a wonderful support to her, and she wished to say a personal thank you to them all.

Treasurer’s Report:

As Val Corbett was away on holiday she had sent in a written report, which she began with an apology for not being able to attend.

She went on to say that although we are getting back to normality, we must all be aware of rising costs at home and in our Club. We have not increased our membership fee which remains at only £5 but the hire of the hall has increased, and we still offer free drinks, biscuits, and raffle. Our costs for the coming year, including Coffee Mornings, printing and Public Liability Insurance will be approximately £1130 and now we have received £615 in Membership Fees, hence the appeal to members to renew their membership.

She also appealed to Members to be aware that, although We as a Committee do try to get value for money, we are seeing the rise in cost of coach and train travel affecting our days out. Of late, coaches have been costing from £450 to £600 per trip. We are not out to make a profit, but We have to cover the costs of our events.

She also reminded Members that one must be a paid-up member to be included in any of the Club events. We have been known to offer places to family and friends but felt that all would agree that, at only £5 per year, it is with respect that we ask for a membership fee before joining us at our events in the future.

The Treasurer concluded by stating the financial situation as:

  • Balance at Lloyds Bank as at 05.09.21 £3465.05
  • Receipts £6889.42
  • Payments £7561.59
  • Balance at Lloyds Bank 31.08.22 £2792.88
Election of Officers:

The Officers due for re-election were Secretary and President.

Election of Secretary:

It was proposed by Linda Savage, seconded by Fred George that Anna Evans be elected as Secretary.

AGREED

Election of President:

It was proposed by Vee Jackson, seconded by Linda Savage that Tony Richards be re-elected as President.

AGREED

Election of Committee:

As all members of the committee were prepared to continue it was proposed by Marian Walden,   seconded by Margaret Holmes that they be re-elected in block.

AGREED

Any Other Business:

There being no further business, the Chairman declared the meeting closed.

Signed………………………………………………………….Chairman

12th October 2023