PENKRIDGE PHOENIX CLUB
MINUTES OF ANNUAL GENERAL MEETING
HELD ON THURSDAY 12th OCTOBER 2023 AT THE PEACE MEMORIAL HALL, PENKRIDGE
Present: The meeting was attended by 60 members. Committee Members Mike Smith (Vice Chair) Val Corbett (Treasure) Anna Evans (Secretary), Diane Causer, Margaret Edwards, Fred George, Linda Savage, John Willett.
Apologies: Apologies were received from Ve Jackson (Chair) Tony Richards (President)
Minutes of Annual General Meeting 2022: These were read by Mike Smith (Vice-Chair) It was proposed by Bob Goodbody and Seconded by Trevor Greenacre that these be accepted as a true record. AGREED and carried unanimously
Matters Arising: There were no matters arising from the Minutes.
Chair’s Report: Mike Smith (Vice-Chair) welcomed all present and read the Chair’s Report on behalf of Vee Jackson who was unable to attend the AGM due to ill health.
In brief, Ve felt the past year had been very successful, due to the work of the Committee who had endeavoured to make sure they tried to arrange as many events as possible to suit everyone. She felt sure that members would agree with this. The Cuppa Club was now up and running, meeting the last Wednesday of the month at the Haling Dene Centre, for a chat, play games, book swop, crafting over tea, coffee and delicious home-made cakes.
On behalf of the committee, Ve wished to thank those members who work behind the scenes, organise raffles, welcomed members at the Coffee Mornings and the team of members who organise and serve the refreshments. Thanks were also expressed to the organisers of the Activities Group, Phoenix Art Club, Phoenix Walking Club and Phoenix Badminton Club.
The Chair closed by saying that the Committee had been a wonderful support to her, and she wished to say a personal thank you to them all. The Report concluded by thanking members as without them, there would be not club.
Treasurer’s Report: Val Corbett (Treasurer) presented a written report to Members.
Val went on to say that Members must all be aware of rising running costs of our Club. Membership fee remains at only £5, however, the hire of the hall has increased, and we still offer free drinks, biscuits, and a raffle at the coffee mornings. Costs for the coming year, including Coffee Mornings, room hire, printing and Public Liability Insurance will be approximately £1600. Members were made aware that, although We as a Committee do try to get value for money and aren’t out to make a profit, only to cover the costs of the activities and events that are organised. A rise in cost in coach and train travel are affecting the ticket price of days out. Of late, coaches have been costing from £450 upwards.
Membership Fees were due on 1st September, Val appealed to members to renew their membership as soon as possible. An increase in Membership Fees would be considered by the committee for September 2024. Members must have paid-up membership to take part in any of the Club activities and events. On occasions, family and friends may be invited to participate and as non-members of the club. Non-members would be expected to pay the annual Membership Fee if the wish to participate in the future. It was felt that all would agree that, at only £5 per year, it is with respect that we ask for a membership fee before joining us at our events in the future.
The Treasurer concluded by stating the financial situation as follows:
Balance at Lloyds Bank as at 01/09/22 £2792.88
Receipts £7336.78 Payments £6449.03
Balance at Lloyds Bank as at 31/08/23 £3680.63
It was proposed by Harry Pettit and Seconded by Fred George that the report be accepted. AGREED and carried unanimously
Election of Officers: The Officers due for re-election were Chairperson and Treasurer.
Election of Chairperson:
| Nominee | Proposer | Seconder |
| Ve Jackson | Margaret Holmes | Jeff Lancaster |
Ve Jackson be re-election of as Chair. This was AGREED and was carried unanimously
Election of Treasurer:
| Nominee | Proposer | Seconder |
| Val Corbett | Linda Savage | Margaret Edwards |
Val Corbett be re-elected as Treasurer. This was AGREED and was carried unanimously
Election of Committee:
As all members of the committee were prepared to continue, it was proposed by Marian Walden, seconded by Margaret Holmes that they be re-elected in block. The re-election of current members was AGREED and carried unanimously.
New Committee Members:
| Nominee | Proposer | Seconder |
| Elizabeth Rozenfelds | Ve Jackson | V Wilkinson |
| Margaret Kirkland | V Wilkinson | Ve Jackson |
The election of the new committee members was AGREED and carried unanimously
Any Other Business:
There being no further business, the Chairman declared the meeting closed.
Signed………………………………………………………….Chairman 10th October 2023
PENKRIDGE PHOENIX CLUB
MINUTES OF ANNUAL GENERAL MEETING
HELD ON THURSDAY 13th OCTOBER 2022
AT THE PEACE MEMORIAL HALL, PENKRIDGE
Present:
The meeting was attended by 66 members.
Apologies:
Apologies were received from Mary and Ivan Owen, Val Corbett, Mo Callagher, Trish and Stan Hewitt.
Minutes of Annual General Meeting 2021 were read by the Secretary and it was proposed by Diane Causer, seconded by Geoff Lester that these be accepted as a true record. AGREED
Matters Arising:
There were no matters arising from the Minutes.
Chair’s Report:
The Chair welcomed all present and told the meeting that she felt the past year had been a successful one, due to the work of the Committee who had endeavoured to make sure they tried to arrange as many events as possible to suit everyone and she felt sure that members would agree with this. At this point she asked all present to join with her in a round of applause to show their appreciation of the work done by all members of the committee.
The Chair also thanked Pam, Gwen and Margaret who organised the raffles and welcomed members at the door as they arrived for Coffee Mornings.
Thanks were also expressed to Mr & Mrs Goodbody for organising the Coffee Rota and to all members who served on that rota. As most of the members were aware, Linda Savage had resigned after 25 years as secretary (to quote Mrs. Jackson – “after I expressly told her not to, but she unfortunately ignored me”) As a mark of appreciation, the Chairman later presented Linda with a bouquet of flowers.
The Chair informed the meeting that a new member, Anna Evans, had volunteered to take over as Secretary and Vee was sure she would do a good job.
The Chair closed by saying that the Committee had been a wonderful support to her, and she wished to say a personal thank you to them all.
Treasurer’s Report:
As Val Corbett was away on holiday she had sent in a written report, which she began with an apology for not being able to attend.
She went on to say that although we are getting back to normality, we must all be aware of rising costs at home and in our Club. We have not increased our membership fee which remains at only £5 but the hire of the hall has increased, and we still offer free drinks, biscuits, and raffle. Our costs for the coming year, including Coffee Mornings, printing and Public Liability Insurance will be approximately £1130 and now we have received £615 in Membership Fees, hence the appeal to members to renew their membership.
She also appealed to Members to be aware that, although We as a Committee do try to get value for money, we are seeing the rise in cost of coach and train travel affecting our days out. Of late, coaches have been costing from £450 to £600 per trip. We are not out to make a profit, but We have to cover the costs of our events.
She also reminded Members that one must be a paid-up member to be included in any of the Club events. We have been known to offer places to family and friends but felt that all would agree that, at only £5 per year, it is with respect that we ask for a membership fee before joining us at our events in the future.
The Treasurer concluded by stating the financial situation as:
- Balance at Lloyds Bank as at 05.09.21 £3465.05
- Receipts £6889.42
- Payments £7561.59
- Balance at Lloyds Bank 31.08.22 £2792.88
Election of Officers:
The Officers due for re-election were Secretary and President.
Election of Secretary:
It was proposed by Linda Savage, seconded by Fred George that Anna Evans be elected as Secretary.
AGREED
Election of President:
It was proposed by Vee Jackson, seconded by Linda Savage that Tony Richards be re-elected as President.
AGREED
Election of Committee:
As all members of the committee were prepared to continue it was proposed by Marian Walden, seconded by Margaret Holmes that they be re-elected in block.
AGREED
Any Other Business:
There being no further business, the Chairman declared the meeting closed.
Signed………………………………………………………….Chairman
12th October 2023